Our band has a band fee paid to the booster club each year that adjusts for how much travel is being done. What can change year to year and is what changes the yearly fee is if the band travel's out of state- airplane cost and hotel or needs a hotel night for BOA San Antonio. If a trip is out of state the fee is generally $1200- $1500 more than if there are no out of state trips- but it’s just a higher band fee for the year- and everything gets paid from the booster club.
Our band fee’s pay for just about everything the band does each year- marching and concert season. The things that are the same each year that are paid from the fee’s:
Show designer, techs, master class teachers, costumes, prop items, truck drivers to move the band trailer and rental of additional trailers/trucks (for props) for every football game or stadium rehearsal, guard instructors (school doesn’t pay for any of the guard instructor’s salary at all), food for all game days and competitions, and concert season solo and ensemble judges and master classes.
The district pays for the hotel night for state when we go and the bus to get there as well- they pay some towards food- but we build in additional money in the budget to feed the kids for more than the $7 per meal they are given. A food per diem is given for the area contest as well
The school owned instruments come through the school budget- and 2 1/2 directors (one is shared with the jr high for half the day).
Oh forgot to mention fundraisers. The fee’s are calculated with realistic fundraising goals- and there are 3-4 band fundraisers throughout the school year that the earnings go straight to the band as a whole- that was budgeted as an expected amount to lower the cost per student. There are a couple fundraisers that are done as well that students (or parents) can earn money for the individual student accounts and their account balance is lowered if they participate and turn in money for those fundraisers.